Streamlining translation project management
for government and NGO

Managing translation projects can be resource‑intensive and time‑consuming.
But it doesn’t have to be. Software like a TMS or TBMS can help smooth out and streamline your processes, while ensuring you maintain quality.

What is a TMS or TBMS?

A translation management system (TMS), or translation business management system (TBMS),
is software that makes managing the translation process easier and faster.
It’s like an advanced project management tool, only designed specifically for translation projects.

It automates parts of the workflow to reduce manual tasks.
And it uses reporting to give you greater insight into your budget and productivity.

It connects with CAT tools so you can make the most of each system’s strengths and save time.
Your translators can keep using the translation tool they’re familiar with.
And your project managers can create projects, add financials, and send files from within just one system,
rather than having to do it twice.

Managing translation projects can be resource‑intensive and time‑consuming.
But it doesn’t have to be. Software like a TMS or TBMS can help smooth out and streamline your processes, while ensuring you maintain quality.

What is a TMS or TBMS?

A translation management system (TMS), or translation business management system (TBMS), is software that makes managing the translation process easier and faster. It’s like an advanced project management tool, only designed specifically for translation projects.

It automates parts of the workflow to reduce manual tasks. And it uses reporting to give you greater insight into your budget and productivity.

It connects with CAT tools so you can make the most of each system’s strengths and save time. Your translators can keep using the translation tool they’re familiar with.
And your project managers can create projects, add financials, and send files from within just one system, rather than having to do it twice.

Benefits of choosing XTRF

XTRF is a leading TBMS provider, working with over 300 clients across 66 different countries, from small businesses to global enterprises, as well as non-governmental organizations, public institutions, and government translation teams. Hear from our clients

When you work with us, you:

  • Whether you have an in-house translation team or outsource to language service providers or freelancers, XTRF makes translation project management more efficient.

    • Store information and resources in one central hub
    • Automate repetitive manual tasks like sending out files or even choosing translators/LSPs for a job
    • Communicate with all translators and project managers assigned to one project in one go, through secure instant messaging groups
    • Use project templates to set up recurring projects faster
    • Connect and integrate with other systems (including your internal systems,
    • CAT tools, and other organizations’ XTRFs) to avoid duplicating work

    Explore XTRF features.

  • With our reporting features and business intelligence tool, you’ll enjoy greater oversight of your budget, efficiency, productivity, and capacity.

    • Monitor your team’s workload and remaining capacity
    • Email important reports to relevant team members
    • Select from a suite of standard reports including productivity by the translator, internal team, or freelancer; spendings by the provider; and requests by language pair – or create your own
    • See key metrics at a glance on your customizable dashboard
    • Easily track team and individual KPIs
    • Identify trends in your organization’s projects, and requests, looking at aspects like specializations and language pairs through the Business Barometer
  • XTRF is a reliable, secure system that undergoes regular rigorous security testing.

    • Rest assured that XTRF is GDPR compliant and ISO 27000:2013 and 9001:2009 certified
    • Use Single Sign-On and encrypt your files as needed
    • Control who has access to what information
    • Share and access files through our secure platforms (the Client, Vendor, and Home Portals) rather than as email attachments
    • Access XTRF through our secure web-based application, either hosted on
    • XTRF servers or on-premise on your own servers with our custom installation support
  • This flexible, customizable system is designed to suit the way you work.

    • Use a system tailored specifically to your processes and software
    • Work with our customizations team to build what you need, as you need it
    • Add your organization’s name and logo to documents and portals
    • Check the admin and finance boxes – we can respond to public tenders or requests for proposals

    Learn about customizing XTRF

  • Receive and record feedback from translation requesters to make sure you’re keeping them happy, and evaluate and store translator performance to help you choose the right person for each job.

    • Invite translation requesters to review translations when appropriate as well as giving them the option to leave feedback on the Client Portal
    • Record feedback on a translator’s work from project managers, reviewers, or quality assurance specialists
    • Carefully choose the right person for each job, filtering based on specialization, language, cost, and performance
      Easily outsource translation projects to language service providers and monitor their performance, timeliness, and quality of service

    Find out about quality management options

  • Thanks to an intuitive design and our online training resources, it won’t take you long to get up to speed with XTRF. You’ll be reaping the rewards before you know it.

    • Onboard your team with our online training resource, XTRF Academy
    • Access help articles and FAQs through the Knowledge Base
    • Enjoy an intuitive interface
    • Get support from our dedicated helpdesk

Find out how XTRF can help you

Get in touch with our team to discuss your needs.
Or why not book a free trial?