XTRF Introduction

Contact Sales

Workflow control at the click of a button

We’d like to welcome you to this brief introduction to XTRF for new users. Even if you’re familiar with the platform, we recommend you stay tuned as you may learn something new.

The main page you see when you log in to the system using your unique credentials gives you access to all of the tool’s modules, which are very extensive and can help with a wide range of projects and client needs.

No-nonsense portals to suit every role

However, the modules you will use on a regular basis will depend almost entirely on your role within a company or within the translation or localization workflow. Our Home Portal can be adapted to suit your role, and we have alternative setups depending on whether you are a vendor, customer, or project manager.

XTRF Portals - Home Portal, Client Portal, Vendor Portal

All three portals are designed to make your life easier and offer you simpler, more efficient ways of getting your job done without overwhelming you with unnecessary tools and functionalities.

No-nonsense portals to suit every role

However, the modules you will use on a regular basis will depend almost entirely on your role within a company or within the translation or localization workflow. Our Home Portal can be adapted to suit your role, and we have alternative setups depending on whether you are a vendor, customer, or project manager.

XTRF Portals - Home Portal, Client Portal, Vendor Portal

All three portals are designed to make your life easier and offer you simpler, more efficient ways of getting your job done without overwhelming you with unnecessary tools and functionalities.

Time management made easy

One functionality which both the client and vendor portals share is access to a database, and the data contained within will be integrated into XTRF during the implementation process either by a dedicated member of our team or alternatively by someone within your company who is familiar with how our system works.

What are the benefits of having a database of information and contacts within XTRF?

Well, quite simply it speeds things up and enables the software to automate certain processes, therefore, freeing up more time for you to focus on more important tasks.

Let’s take the example of quoting. On paper, providing clients with quotes can be a very time-consuming and delicate process but XTRF makes things easier for project managers by enabling them to easily compare vendor prices, specializations, etc.

It may seem hard to believe, but in some cases, we can automate the entire process from start to finish. If we have all the information we need within our databases, including set prices, automatic vendor job offers, the project manager can simply hit a button and wait for the program to work its magic.

Leave the talking to them

Then, from the comfort of the desktop, where all your notifications are centralized you can monitor vendor and client responses to your quote without having to take time to send emails or intervene in conversations. In fact, if one vendor isn’t available to take a certain job on, the system will automatically advise the second most suitable candidate in the database of the job offer.

XTRF - notifications

More transparency equals better oversight

This is obviously hugely beneficial for vendors too since they are presented with all the information in one location and are provided with all the necessary information to make an informed decision as to whether to take a project on or not.

Not only are they given access to the source text and the proposed deadline which in theory prevents vendors from taking on texts that they’re not comfortable with and ultimately causing potential problems with end clients.

For both vendor and project manager, the XTRF translation management system makes this entire translation and localization process more transparent, efficient, and less prone to errors and mishaps.

And then there’s XTRF Chat, a one-of-a-kind messaging tool that keeps everyone in the workflow connected no matter where they are. And plus, it’s far more efficient than traditional email, since it uses what is known as project-based chat rooms so that there are no crossed wires.

XTRF Chat

Real time solutions on the move

Let’s say a project manager has a single vendor working on several projects at the same time, they will have several separate chat rooms to discuss any potential issues with the team from either their desktop or their cell phone.

As you can see XTRF brings heaps of benefits for everyone involved in the translation or localization workflow and although its wealth of functionalities can be difficult to wrap your head around at first, we guarantee that with the help of our renowned implementation team and great online resources you’ll be able to get the best out of it in next to no time.

XTRF - Smart Projects