XTRF’s Vendor Portal

Easy to use, with everything you need

XTRF’s Vendor Portal

Easy to use, with everything you need

XTRF’s Vendor Portal is your vendors’ one-stop-shop.
It’s where they accept jobs, access and upload files,
create invoices, and update their availability.

What is the Vendor Portal?

The Vendor Portal is a hub for your vendors – whether they’re small LSPs,
freelance translators, editors, proofreaders, DTP specialists,
or internal staff who also work as vendors.

It’s an easy-to-use web-based portal that contains everything
they need to manage their work for your company.

XTRF Portals - Home Portal, Client Portal, Vendor Portal
XTRF Vendor Portal

It allows them to track and manage their projects, access files, create invoices, and update their availability. And they can even change the interface language, choosing from a range of options.

XTRF Blog post - Vendor Workload

And for project managers, it allows you to easily see and manage vendor workload. You can even see remaining capacity at a glance so you don’t waste time contacting those that are busy.

What is the Vendor Portal?

The Vendor Portal is a hub for your vendors – whether they’re small LSPs, freelance translators, editors, proofreaders, DTP specialists, or internal staff who also work as vendors.

It’s an easy-to-use web-based portal that contains everything they need to manage their work for your company.

XTRF Portals - Home Portal, Client Portal, Vendor Portal
XTRF Vendor Portal

It allows them to track and manage their projects, access files, create invoices, and update their availability. And they can even change the interface language, choosing from a range of options.

XTRF Blog post - Vendor Workload

And for project managers, it allows you to easily see and manage vendor workload. You can even see remaining capacity at a glance so you don’t waste time contacting those that are busy.

XTRF Client Portal - global access

How do you access it?

Vendors log in from any device with access to the Internet
with a password and username created for them
once their profile is set up in the system.

XTRF Client Portal - global access

How do you access it?

Vendors log in from any device with access to the Internet with a password and username created for them once their profile is set up in the system.

How do your vendors benefit from the Portal?

Feel free to send these details to them so they know what they can look forward to
– what better way to get them excited about the technological change to come?

As a vendor, the Vendor Portal allows you to:

    • Accept or reject jobs with the click of a button
    • See all your jobs: pending, jobs in progress, to ready jobs (those you’ve completed)
    • See all the relevant information for a Job: reference and source files, purchase order and billing information
    • Upload your completed files to the Job, or click to access an online CAT tool, (depending on your client’s settings)
    • You may also be able to use either automatic time tracking or manual time logging functions so you know exactly how long you spent on different jobs (depending on your client’s settings)
    • Download purchase orders
    • Create invoices with a click of a button
    • Add your own invoice number
    • Add multiple jobs to the same invoice
    • Upload your own invoice if you prefer
    • Add and manage your payment details
    • Add your vacations or periods you’ll be unavailable, so your clients know in advance
    • Use the Portal in your language, choosing from a range of different languages for the interface
    • Both individual freelancers and small companies can benefit from using the Vendor Portal
    • Manage your Company details within the Portal (whether that’s just you, or a few people)
    • Add contact people, users, services, rates, and experience

Customize the Vendor Portal to suit

There is a lot of scope for changing the Vendor Portal to suit how you and your vendors work.

To start off with, you can easily change how the Vendor Portal looks, adding your logo and company colors. You can also choose to enable certain features, like time tracking and logging for vendors.

You can also control which of your vendors see project and client names – ideal when confidentiality is an issue.

Beyond that, you can request specific customizations, such as:

  • checkboxes
  • widgets, tabs, buttons
  • hide data from certain users

Eight major advantages to using the Vendor Portal

01

online
access

02

intuitive

03

simple
interface

04

manage
availability

05

easy file
transfer

06

invoice
easily

07

manage billing
information

08

time
logging

Eight major advantages to using the Vendor Portal

01

online
access

02

intuitive
.

03

simple
interface

04

manage
availability

05

easy file
transfer

06

invoice
easily

07

manage billing
information

08

time
logging

Are you an XTRF customer?

Do you want to see XTRF in action?

Are you an XTRF customer?

Do you want to see XTRF
in action?